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Training Seminar Timetable

Shown below is a sample timetable for a Pastoral Care Seminar.
This could be hosted at your church!

Seminar Timetable

Day 1   Session 1  
    Introduction to Pastoral Care  
      Why Use a software package to manage your church
      Garbage In - Garbage Out
      Best Practices for Pastoral Care Success in your church
      Backup your database
      Use ONE database if at all possible
      Use the Family, any other method will confuse the heck out your team!
       
    Security  
      Advantages to using security
      Using security to manage your data safely
       
    Configuration  
      Before doing anything, think, think, think
      Configuration of Pastoral Care
      How many databases?
       
    Families  
      The Pastoral Care Family File
      Understanding why we use a family
      Individual Features
      Family Wide Features
       
      Rapid Data entry
      Pastoral Notes
      Photos, who needs them???
      Using photos to promote your church to newcomers
       
    Groups  
      If you remember one thing about today, it should be groups
      Don’t use the family editor to add participation data to people
      Tagging and Group Management
       
    Reports  
      Introduction to Reports
      Report Output Control
      The Report Toolbar
      Process
      Filters
      Sort
      Range
      Hidden
      Format
      Suppress
      Data
      Title
       
12:00 PM 1:00 PM Lunch  
       
       
1:00 PM 3:00 PM Session 2  
       
    Reports (Continued from session 1)
      Quick recap on the toolbar
      Report Logic, How do they really work?
      Predefined reports
      Saving and Viewing Reports, ie keeping a "yearbook"
       
    Custom Letters  
      Mail Merge made easy
      Don’t use Microsoft word for mail merges, ours is smarter…
      Really!
      Powerful In Letter filters, includes "Lets write a letter together"
      Formatting letters
      Use Window Face, its more efficient
      So you really want to use address labels?
      Getting the Surname Field right!
       
    Custom Report  
      Do you REALLY need to create your own report?
      How are custom reports used in Pastoral Care?
      A quick and dirty report, a tick list in 2 minutes
      Creating a church directory
      Page options
      What is available to output to custom reports
      Sub Reports
      Database Desgin and Report Design principles, including data flow on paper
      Combining your custom report with filters, a snap
      How to share a custom report with another church
     
       
    Demographic Reports There are that many single parents in our church!!!
      Data Analysis Reports
      Family File
      Involvement
      Mapping
       
3:00 PM 3:30 PM After Noon Tea  
       
3:30 PM 5:00 PM Session 3  
       
    Data Management  
      Backing Up
      Restoring Data
      Version Control (Or FREE UPDATES, please use them!!!)
       
    Book-in Book-Out  
      Take Pastoral Care Data on the road, or home, then bring it back safely!
       
    File Clearance  
      Getting rid of old data
       
    Working With Children  
      Care Plus setup and use
      Reports
Day 2   Session 1  
       
    The Roll Program  
      Understanding Roll Projects
      Setting Up the Roll Program
      Using Technology for Data Entry
      Don’t Offend people for efficiencies sake!
      Bar Code Entry
      Bar Code Reports
      Sunday School rolls - becoming extremely strategic
       
      Lets do a Roll for Sunday AM
       
    Roll Reports  
      Using roll data for good!
      Encourage not discourage your fringe dwellers
      Reports that help you target fringe dwellers
      Sending a welcome letter to newcomers, can it be done?
      Who are my committed attenders?
       
    Weekly Statistics  
      Understanding Weekly Projects
      Setting Up Weekly Projects
      Is this different from the Roll Program?
      Do I have to enter my roll data twice for this area to work?
      Data Entry for Weekly Statistics
      Reports for Management
      Great Trending Reports in minutes
       
    Financial Records  
      Differences with Weekly Statistics
      The Envelope Please (How does planned giving work?
      Data Entry in Financial Records
      PRIVACY in Financial Records
      Reports
      Custom Report design for Receipts
       
11:00 AM 11:30 AM Break for Morning Tea  
       
11:30 AM 1:00 PM Session 2  
       
    Rosters  
      Introducing Rosters
      Is it worth the effort… (or just how much time can you save)
      Pastoral Care rosters look different to mine, what do I do?
      Before using rosters, Think, Think Think
      Setting Up Rosters
      Use Groups and Status's to help manage rosters
      Preparation is the key to success
      Trust the roster program, it is easier than trusting your own needs
      Ok, I want to use the roster program, how does it work?
      Loading people using filters
      Duty Participation (Or who's on first?)
      Assign Participation by Team or Individuals?
      Absence
      Association (Put those 2 people together, they really work well)
      Association (DON’T Put those people together, they don’t work well)
      Association, Mums, Dads and Kids!
      Creating Events with Dates
      Auto Build! What, Pastoral Care can build the roster????
       
    Roster Reports  
      Personalised Rosters
      Family Rosters
      Using Multiple Rosters for different sections of Church
      Emailing Rosters
      What about people without email address information
       
1:00 PM 2:00 PM Lunch  
       
2:00 PM 4:00 PM Session 2  
       
    Email Manager  
      Can Pastoral Care DO email very well???
      Can Pastoral Care replace Outlook?
      Using Security to enhance Pastoral Care email
      Sending emails to groups of people
      Data management for successful email usage
       
    People Organiser  
      How to shuffle up your home groups and create more!
       
    Exporting Data  
      So Pastoral Care does not do everything??? We know that, here are
      some ways to use Pastoral Care data somewhere else
       
    Question Time  

 

 

 

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